​​AML Reporting Limited is committed to protecting your personal data. This Privacy Policy will detail how we will use your personal data and inform you about your rights under data protection legislation. 

WHO WE ARE

The data controller is AML Reporting Limited of Suite 68, Pure Offices Ltd, Brooks Drive, Cheadle Royal Business Park, Cheadle, SK8 3TD. and is responsible for your personal data.

Our Data Protection Officer is Mr. Shaqil Ahmed, an external consultant.  He can be contacted at dpo@kompliance.co.uk.  

AML Reporting Limited is a medico legal company who facilitates the production of medical reports in injury claims. In order for us to provide this service we provide other users with your personal data to enable them to contact you directly. Other users are verified to ensure that they meet the requirements to service our requests and are audited to check that the required standards are being maintained. 

DATA AML REPORTING COLLECTS ABOUT YOU

Personal data means any information about an individual from which that a person can be identified. It does not include data where information which would identify a person has been removed (anonymous data). AML Reporting Limited collects, uses, stores and transfers different kinds of personal data about you which have been grouped together as follows:

Identity Data includes title, first name, surname, medical expertise, medical qualifications (including number of years practicing), accreditations, gender and your registration number(s) given to you by a regulator and any relevant information from regulators, if applicable, gender.

Contact Data includes postal address, email address and telephone numbers, including fax number.

Financial Data includes bank account details and payment details.

Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in-types and versions, operating system and platform and other technology on the devices you use to access our website and A2A.

Profile Data includes your email address and password associated with it.

Usage Data includes information about how you use our website and A2A.

Marketing and Communication Data includes your preferences in receiving marketing from us and your communication preferences.

AML Reporting Limited will process any other information passed to us by you, your organization or third parties.  We will also collect, use and share statistical data for different purposes. This data, may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. 

AML Reporting Limited does not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your genetic and biometric data).

PROCESSING YOUR PERSONAL DATA

The type of data we collect and the way we use it will depend upon our relationship with you. 

If you are a Claimant:
How is your personal data collected:

a.         You may give AML Reporting Limited information about your Identity and Contact by filling in forms or by corresponding with AML Reporting Limited. This includes data you provide when you:

• Complete a CNF
  
• Complete a Form of Authority
  
• Correspond with AML Reporting Limited
  
• Speak to AML Reporting Limited
  

b.         Information can also be collected in assisting you in the production of your report 

c.         Third Party personal data

• Solicitors
  
• Insurers
  
• Local Authorities
  
• Medical Practice
  
• GMC
  
• Chartered Society of Physiotherapy
  
• Health Care Professional Council
  

If you are a Medical Expert or Instructing Solicitor
How is your Personal Data collected:

You may give AML Reporting Limited information about your identity, Contact, and Financial Data by filling in forms or by corresponding with AML Reporting Limited by post, phone, email or otherwise.  This includes personal data you provide when you:

• Send/receive instructions
  
• Complete reports
  
• Return SLA’s
  
• Correspond with AML Reporting Limited and
  
• Meet with AML Reporting Limited
  

HOW AML REPORTING LIMITED USES YOUR PERSONAL DATA

AML Reporting Limited will only use your personal data when the law allows it to do so. Most commonly, we will use your personal data in the following circumstances:

• Where AML Reporting Limited needs to perform the contract it is about to have or already has with you or your organization;
  
• Where it is necessary for S AML Reporting Limited’s legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
  
• Where AML Reporting Limited needs to comply with a legal or regulatory obligation such as Data Protection requirements;
  
• Where AML Reporting Limited is performing its public task which is in the public interest and is set out in law.
  

Generally AML Reporting Limited does not rely on consent as a legal basis for processing your personal data.

Marketing
AML Reporting Limited is selective about marketing which is sent to you, to ensure that it is relevant to you. AML Reporting Limited may use personal data to form a view on what you may want, need, or what may be of interest to you.

DISCLOSURE OF YOUR PERSONAL DATA

AML Reporting Limited may have to share your personal data with the parties set out below for the purposes set out in the table above.

• External Third Parties, Services providers acting as processors based in Republic of Ireland and the UK who provide IT and system and administration services.
  
• Professional advisors including Medical Experts, solicitors, auditors
  

AML Reporting Limited requires all third parties to respect the security of your personal data and to treat it in accordance with the law. AML Reporting Limited does not allow our third party service providers to use your personal data for their own purposes and only permits them to process your personal data for specified purposes and in accordance with instructions given by AML Reporting Limited.

AML Reporting Limited does not transfer your personal data outside the European Economic Area (EEA).

DATA SECURITY

AML Reporting Limited has put in place appropriate security measures to prevent your personal data from being accidently lost, used or accessed in an unauthorized way, altered or disclosed. In addition, access to your personal data to those employees, agents, contractors and other third parties is limited to those who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

AML Reporting Limited has put in place procedures to deal with any suspected personal data breach and will notify you and the ICO of a breach where AML Reporting Limited is legally required to do so.

DATA RETENTION

How long will AML Reporting Limited use my personal data for?

AML Reporting Limited will only retain your personal data for as long as necessary to fulfill the purposes that it was collected for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, AML Reporting Limited considered the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of personal data, the purposes for which AML Reporting Limited processes your personal data and whether AML Reporting Limited can achieve those purposes through other means, and the applicable legal requirements. 

We keep information about you for no longer than six years after your last report, instruction or settled claim date, for regulatory and audit purposes. AML Reporting Limited may keep certain information for shorter periods of time as it only retains information for as long as it is necessary.

In some circumstances AML Reporting Limited may anonymise your personal data (so that it can no longer identify/be associated with you) for research or statistical purposes in which case AML Reporting Limited may use this information indefinitely without further notice to you.

AUTOMATED DECISION MAKING

AML Reporting Limited is part of the MedCo random allocation model and as such receives personal and business information in order for our company to process medicolegal reports.

YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under the data protection laws in relation to your personal data. If you wish to exercise any of the rights set out above, please email: services@amlreporting.co.uk.    
It is important that the personal data AML Reporting Limited holds about you is accurate and current. Please update us if your personal data changes during your relationship with AML Reporting Limited.

AML Reporting Limited will not usually charge you a fee for any request you make.

AML Reporting Limited may need to request specific information from you to confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any persona who has no right to receive it.

Where AML Reporting Limited needs to collect personal data by law or under the terms of the SLA AML Reporting Limited has with you and you fail to provide the data when requested or withdraw consent, AML Reporting Limited may not be able to enter or perform the obligations under the SLA. In those circumstances AML Reporting Limited may have to terminate the SLA or refuse to enter into an SLA with you.

AML Reporting Limited will respond to your requests as soon as possible and at the latest within a month. Occasionally it may take AML Reporting Limited longer than a month if your request is particularly complex or you have made a number of requests. In this case, you will be notified and kept updated on the progress of your request.

You have the right to:

- Request access to your personal data (commonly known as a “data subject access request”)

This enables you to receive a copy of the personal data AML Reporting Limited holds about you and to check that AML Reporting Limited is lawfully processing it.

- Request correction of the personal data that AML Reporting Limited holds about you

This enables you to have any incomplete or inaccurate data AML Reporting Limited about you corrected, though it may be necessary to verify the accuracy of the new data you provide to AML Reporting Limited.

- Request erasure of your personal data

This enables you to ask AML Reporting Limited to delete or remove personal data in certain circumstances, such as audio recordings of telephone calls. You also have the right to ask AML Reporting Limited to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where AML Reporting Limited may have processed your information unlawfully or where AML Reporting Limited is required to erase your personal data to comply with the Data Protection Legislation. AML Reporting Limited may not always be able to comply with your request of erasure for specific legal reasons. If this is the case you will be notified at the time of your request.

- Object to processing of your personal data

When AML Reporting Limited is relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where AML Reporting Limited is processing your personal data for direct marketing purposes. In some cases, AML Reporting Limited may demonstrate that it has compelling legitimate grounds to process your information which overrides your rights and freedoms.

- Request restriction of processing of your personal data

This enables you to ask AML Reporting Limited to suspend the processing of your personal data in the following scenarios:

- If you want AML Reporting Limited to establish the data’s accuracy

- Where AML Reporting Limited ‘s use of the data is unlawful but you do not want AML Reporting Limited to erase it;

- Where you need AML Reporting Limited to hold the data even if it no longer requires it as you need it to establish, exercise or defend legal claims ; or

- You have objected to AML Reporting Limited of you data but AML Reporting Limited needs to verify whether it has overriding legitimate grounds to use it.

- Request the transfer of your personal data to you or a third party

AML Reporting Limited will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. This right only applies to automated information to perform a contract with you.

- Automated decision making

This enables you to obtain an explanation of the automated decision making or challenge and object to the processing of personal data for the use of automated decision making. If you do not want AML Reporting Limited to undertake automated decision making in relation to your personal data you may be unable to continue to use the services of AML Reporting Limited.

- Withdraw consent at any time where AML Reporting Limited are relying on consent to process your personal data.

This will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, AML Reporting Limited may not be able to continue to provide services to you. If this is the case, AML Reporting Limited will advise you of this at the time you withdraw your consent.

- Lodge a complaint with the ICO 

You have the right to make a complaint to the Information Commissioner’s Office (IOC), the UK supervisory authority for data protection issues (www.ico.org.uk)

Necessary to training purposes - Consent

Necessary to comply with our legal obligation

Necessary to process your medical report

E-MAIL:

To manage your  AML Reporting Limited’s relationship with you and to communicate with you. This includes but not limited to:

• Notifying you of changes in terms.
  
• Renewing your organisation’s agreement with  AML Reporting Limited
  
• Corresponding about issues/complaints arising from our relationship.
  
• Responding to queries you raise.
  
• To keep written records of minutes of meetings and discussions held with you.
  
• To bring a claim or defend  AML Reporting Limited in legal proceedings. 

Necessary for the performance of the contract with  AML Reporting Limited

To load you as a client on our database

To enter you as a supplier on our database

lawFUL BASIS FOR PROCESSING PERSONAL DATA

Statistical and analytical purposes including:

• Measuring the effectiveness of our organization

PRIVACY POLICY

REPORTING LTD

Purpose/Activity

Necessary to enter into the contract with  AML Reporting Limited

Necessary to enter into the contract with  AML Reporting Limited

To undertake marketing

PHONE: +441617061204

To make and use audio records of telephone calls made by you

Necessary to perform the contract with  AML Reporting Limited
Necessary to comply with legal obligations

To enter you as a customer on our database

​​AML 

services@amlreporting.co.uk

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